Available now, only 20 spots left
Available now, only 20 spots left
AI-Enhanced, Human-Led:
AI-Enhanced, Human-Led:
AI-Enhanced, Human-Led:
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Scheduling.
Research.
Accounting.
Documentation.
Scheduling.
Research.
Accounting.
Documentation.
Scheduling.
Research.
Accounting.
Documentation.
Scheduling.
Research.
Accounting.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Email Management.
Research.
Scheduling.
Documentation.
Delegate with confidence—our skilled assistant use AI to streamline work so you experience less stress and more success.
Gaia
Online
Gaia
Online
Too Many Tasks, Not Enough Time?
Too Many Tasks, Not Enough Time?
Too Many Tasks, Not Enough Time?
Daily
Daily
Monthly
Monthly
Annually
Annually
These numbers add up fast.
What could you accomplish with that time back?
The average professional loses 60% of their workweek to mundane tasks—emailing clients, drafting documents and scheduling meetings. instead of focusing on growth and innovation.
Active Projects
Active Projects
Tasks Completed
Tasks Completed
Uptime for Productivity
Uptime for Productivity
Teams Using Daily
Teams Using Daily
Enhance workflow with powerful tools
Enhance workflow with powerful tools
Enhance workflow with powerful tools
Task completion
Task completion
Task completion
Gaia’s AI plus a human touch get tasks done swiftly—no micromanagement needed.
Gaia’s AI plus a human touch get tasks done swiftly—no micromanagement needed.
85%
Task completed
23+
Task added
08
Active task
Task creation
Task creation
Task creation
Assign new to-dos in seconds. Gaia handles the heavy lifting while you stay focused.
Assign new to-dos in seconds. Gaia handles the heavy lifting while you stay focused.
Add new task
Follow Up with Client
link
Enter a name or Email addresses
Sunday, 30 August 2025
Task deadline in 3 days
Task labels
Adaptive Workflows
Task labels
Organize tasks with labels for better tracking & progress
As your projects evolve, Gaia learns and refines the process, proactively speeding up to simplify tasks.
Add labels
High Priority
Urgent
In progress
New
Completed
Active
Pending
Real-Time Progress
Real-Time Progress
Real-Time Progress
See budgets, milestones, and statuses at a glance, so you’re always in the know.
Total Balance
Project budget
Project budget
Project budget
Branding
Branding
Pending
Invoicing
Completed
Document Creation
Document Creation
Completed
Seamless Scheduling
Seamless Scheduling
Seamless Scheduling
Never miss a meeting—Gaia sends invites, sets reminders, and keeps everyone aligned.
Meeting
Meeting
Meeting
Meeting with Client
01:00 PM - 02:00 PM
Follow up
03:30 PM
Shared with 5 team members
The more you use Gaia, the smarter your
The more you use Gaia, the smarter your
personalized AI becomes
personalized AI becomes
creating a truly custom
creating a truly custom
experience that traditional VAs can't match.
experience that traditional VAs can't match.
Features
Features
Simplify Your Work Life
Gaia’s hybrid approach supercharges productivity. A seamless blend of AI + human.
Expense Logging, Simplified
Personalized Daily Check-Ins
Stress-Free Travel Booking
Scheduling ensuring every meeting runs smoothly
Inbox Zero, Every Time
Expense Logging, Simplified
Personalized Daily Check-Ins
Stress-Free Travel Booking
Scheduling ensuring every meeting runs smoothly
Inbox Zero, Every Time
How Gaia works
How Gaia works
How Gaia works
Effortless Delegation, Exceptional Results
Effortless Delegation, Exceptional Results
01
Share your needs
Fill out our assessment form with your goals and routine. We identify where custom automation and human assistance can save you the most time.
01
Share your needs
Fill out our assessment form with your goals and routine. We identify where custom automation and human assistance can save you the most time.
01
Share your needs
Fill out our assessment form with your goals and routine. We identify where custom automation and human assistance can save you the most time.
02
Personalized Matching
Gaia handpicks a dedicated assistant for you and configures AI workflows to fit your tasks
02
Personalized Matching
Gaia handpicks a dedicated assistant for you and configures AI workflows to fit your tasks
02
Personalized Matching
Gaia handpicks a dedicated assistant for you and configures AI workflows to fit your tasks
03
Delegate & Thrive
Delegate tasks via chat or voice notes. Your Gaia assistant works on requests. You review tasks and watch your to-do list shrink.
03
Delegate & Thrive
Delegate tasks via chat or voice notes. Your Gaia assistant works on requests. You review tasks and watch your to-do list shrink.
03
Delegate & Thrive
Delegate tasks via chat or voice notes. Your Gaia assistant works on requests. You review tasks and watch your to-do list shrink.
How to Delegate to Gaia
How to Delegate to Gaia
How to Delegate to Gaia
AI tools Gaia Uses
AI tools Gaia Uses
AI tools Gaia Uses
Gaia vs. Traditional EA & AI Assistants
Compare our SaaS to the competition and discover how we offer better value, more savings, and greater flexibility for your business.
Compare our Assistants to the competition and discover how we offer better value, more savings, and greater flexibility for your business.
Features
Features
Features
Faster Turnaround
Faster Turnaround
Faster Turnaround
Faster Turnaround
Customized AI Automation
Customized AI Automation
Customized AI Automation
Quality Assurance
Quality Assurance
Quality Assurance
Scalable Workforce
Scalable Workforce
Scalable Workforce
Proactive Task Suggestions
Proactive Task Suggestions
Proactive Task Suggestions
Cost-Effective Packages
Cost-Effective Packages
Cost-Effective Packages
Ongoing Process Optimization
Ongoing Process Optimization
Ongoing Process Optimization
Price
Price
Price
$550-2599
$550-2599
$550-2599
$4000+
$4000+
$4000+
~$100
~$100
Pricing
Pricing
Choose a flexible plan that fits your needs
Choose a flexible plan that fits your needs
Choose a flexible plan that fits your needs
Lite Monthly
Lite Monthly
Lite Monthly
$675/month
$675/month
Occasional support with AI-enhanced task management
Includes 20 hours per month
Occasional support with AI-enhanced task management
Includes 20 hours per month
Occasional support with AI-enhanced task management
Includes 20 hours per month
What's Included:
What's Included:
What's Included:
Dedicated personal assistant backed by Gaia’s AI
Dedicated personal assistant backed by Gaia’s AI
Dedicated personal assistant backed by Gaia’s AI
AI task management for scheduling, email, admin
AI task management for scheduling, email, admin
AI task management for scheduling, email, admin
1:1 onboarding to get up and running fast
1:1 onboarding to get up and running fast
1:1 onboarding to get up and running fast
Weekly progress reports
Weekly progress reports
Weekly progress reports
Basic integrations
Basic integrations
Basic integrations
Popular
Lite Smart Plan
Lite Smart Plan
Lite Smart Plan
$550/month
Billed every 4 months - $2,200 total
Save $500 vs monthly
Includes 20 hours per month
What's Included:
What's Included:
What's Included:
Everything in Lite Monthly
Everything in Lite Monthly
Everything in Lite Monthly
Best rate for consistent users
Best rate for consistent users
Best rate for consistent users
Ideal for long-term efficiency
Ideal for long-term efficiency
Ideal for long-term efficiency
Pro
Pro
Pro
$2,599/month
$2,599/month
Advanced support for scaling teams that need serious support
Includes 80 hours per month
Advanced support for scaling teams that need serious support
Includes 80 hours per month
Advanced support for scaling teams that need serious support
Includes 80 hours per month
Everything in Lite +
Everything in Lite +
Everything in Lite +
Custom AI automation to streamline high-volume and repetitive tasks
Custom AI automation to streamline high-volume and repetitive tasks
Custom AI automation to streamline high-volume and repetitive tasks
Deep integration with your business tools (calendar, CRM, project tools)
Deep integration with your business tools (calendar, CRM, project tools)
Deep integration with your business tools (calendar, CRM, project tools)
Fast-track onboarding + VIP support
Fast-track onboarding + VIP support
Fast-track onboarding + VIP support
Fully customized workflows with your business processes
Fully customized workflows with your business processes
Fully customized workflows with your business processes
Proactive task reminders and deadline tracking
Proactive task reminders and deadline tracking
Proactive task reminders and deadline tracking
Delegate Tasks to Gaia,
Reclaim Your Time and Focus
Delegate Tasks to Gaia, Reclaim Your Time and Focus
